Request for Proposal: Video and Photo Production for Pantau Gambut, An Independent Community-Based Peatland Monitoring Initiative
SUMMARY OF PROCUREMENT
WRI intends to award a USD 32.000 - fixed price plus reimbursable type contract for video and photo production services to capture visual stories in: Sumatera, Kalimantan and/or Papua islands, The result of will be developed into a feature in Pantau Gambut virtual platform. WRI expects the work to commence starting from June 2020 to October 2020.
About the World Resources Institute
Founded in 1982, The World Resources Institute (WRI) is a global environmental think tank that goes beyond research to put ideas into action. We work with governments, companies, and civil society to build solutions to urgent environmental challenges. WRI’s transformative ideas protect the earth and promote development because sustainability is essential to meeting human needs and fulfilling human aspirations in the future.
About WRI Indonesia
WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI has worked with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia. Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country focusing on forests and land use governance and strengthening our impact on the ground. In the short-to medium-term, WRI Indonesia aims to expand its presence and portfolio to include climate, energy, as well as cities, transportation, and peatland restoration programs.
About the Pantau Gambut project
The Pantau Gambut initiative stems from shared concerns about the fulfillment of government pledges or commitments related to the restoration of peatland ecosystems. Peatland in Indonesia is a unique ecosystem with high biodiversity and economic value. Peatland has various functions including hydrological functions or water storage and management, the carbon storage function that relate to climate change mitigation, and biodiversity conservation function. However, peatland is a vulnerable to degradation, subsidence, and fire, particularly when peatland is being drained. Massive forest and peat fires in 2015 contribute to the country and public loss of approximately IDR 221 trillion. The responsibility for conducting restoration activities is not the responsibility of government alone, but should also involve civil society and the private sector. Pantau Gambut coalition has now grown into 23 members that consist of civil society organizations in 8 provinces with technical niches ranging from research, campaign and capacity building. Pantau Gambut main virtual platform: www.pantaugambut.id is the coalition’s main public-facing avenue to engage the public on all peat related missions and initiatives. Entering the fourth year of Pantau Gambut initiative, the coalition is planning to produce visual products about peatland, that can leave a lasting imprint and can be used to raise people’s awareness and understanding the urgency to protect peatland and its importance to tackle climate change.
SCOPE OF WORK
Scope of Work
Location: Sumatera, Kalimantan and/or Papua
Video Documentation: a. Develop a storyboard to capture for long and short video (approximately 7-minute and 2- minute videos) about:
- Human story from peatland
- Biodiversity from peatland b. Conduct field visit of the area c. Work with local stakeholders to brainstorm and conceptualize concepts for videos d. Transports, sets up, shoot video and operates relevant production equipment, including audio and lighting equipment e. Create editing, necessary illustration, motion graphics and formatting and ensure consistency and quality of end product f. Acquire sound editing and mixing, voice-over and music with free copyright to complete videos of the highest quality g. Conduct subtitle translation into English
Conduct photoshoot in the area
Video and Photo documentation: a. Edit and assemble visual and audio material b. Work with stakeholders in the field to arrange production setting and plan, gather project requirements and review progress at all stages from pre-production through delivery c. Perform miscellaneous task-related duties as assigned
- Draft storyboard and script for the documentary to Pantau Gambut for approval before filming
- Final storyboard and script after integrating Pantau Gambut input
- Draft documentary presented to Pantau Gambut for review and comments
- Final, complete documentary versions to Pantau Gambut
- The complete documentaries include: a 2-minute video and a 7-minute longer version, as well as photos
- The final production quality of the video shall be approved by Pantau Gambut before multiple productions
The contractor is expected to provide the services described under “Scope of Work” from June 2020 to October 2020
The budget for this service is capped at USD32.000,-
GUIDELINES FOR PROPOSAL SUBMISSION
- A minimum of 5 years of proven experience in video production
- Experience, portfolio and previous past projects on issue pertaining peatland restoration, forestry and/or sustainable development is required
- Having social oriented portfolio and brand
- Contractor is a legal entity in Indonesia
- Knowledge of field production techniques and standards, and post-production procedures, techniques and standards
- Skill in visualizing and shooting concepts effectively
- Extensive experience in producing news, documentary films, and short format films (portfolio and samples of work are a must)
- Ability to produce high quality broadcast video on tight deadlines on a variety of different issues and subject matter
- Ability to operate or dispatch a single member team that can produce and film on location without any other supervision
- Excellent technical capacities (Full High Definition video with 1920 x 1080p) to ensure high quality production
- Professional sound recording at minimum of 96 kHz/24-bit
- HD web files and HD DVD as final products
- Ability to work with clients to understand detailed requirements that meet client needs and vision
- Ability to iterate your video and photo objects efficiently and intelligently
- Ability to clearly and effectively communicate the production processes, ideas, and solutions to teams and clients
- Preferably based in Jakarta
Prospective vendors shall submit:
- A statement of interest describing the proposed team and how it meets the above requirements
- Video & Photo Portfolio
- Documentation and production timeline
- A proposed budget with a breakdown of payment schedule associating amounts with work milestones.
Expression of Interest, Deadline for Questions, and Proposal
All expressions of interest and questions about this RFP must be received via email to the contact below by 1 May 2020, 17:00 (GMT+7). Answers to the questions will be shared will all parties who have asked questions or otherwise expressed interest.
WRI Contact Name: Iola Abas
Title: Media Research and Campaign Lead, Peatland Restoration Independent Monitoring Platform
Email addresses: Procurement-Indonesia@wri.org & firstname.lastname@example.org
All proposals must be sent by 1 May 2020, 17:00 (GMT+7) in electronic format to the same contact listed above.
EVALUATION AND SELECTION
The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP:
- Experience with similar projects (project portfolio);
- Budget competitiveness
- Sustainability - WRI values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work.
- The extent to which the vendor’s proposal fulfills WRI’s stated requirements as set out in the RFP and demonstrates an understanding of the issues at hand;
- Completion of all required elements (proposal quality);
- Overall cost of the vendor’s proposal (value for money).
The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are considered to be of approximately equal importance.
To demonstrate strength in both video and photo services, potential bidders are encouraged to form a joint consortium under one management and single contract holder.
No proposal development costs shall be charged to WRI and all expenses are to be borne by the bidders. WRI may award to the bidder offering best value without discussions. However, WRI reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.
WRI may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors or make multiple awards under this RFP. As part of the selection process, selected bidders could be invited to present their proposal to WRI procurement team.