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REQUEST FOR PROPOSALS: Consultant for Integrating LCDI Model into Monitoring and Reporting System

SUMMARY OF PROCUREMENT

WRI intends to award a Fixed Price (to be supported by deliverables & invoices) type contract for integrating LCDI model into Bappenas’ monitoring and reporting system so called AKSARA (Application of Planning and Monitoring of Indonesia Low Carbon Development Initiative) that can be used by policymakers at national and provincial level. The LCDI model that will be integrated in the AKSARA should be developed in a user-friendly and can provide various policy scenarios. The activity will be carried out within 4 months period, starting from April – July 2021. The chosen vendor will submit deliverables for approval to and work closely with the WRI Indonesia team. The contract will be signed by WRI Indonesia and will be paid from WRI Indonesia accounts, following Indonesia regulations.

About WRI Indonesia

WRI Indonesia is an independent research organization dedicated to contributing to the socioeconomic development of Indonesia in an inclusive and sustainable way. Our work is focused on six main areas: forests, climate, energy, cities and transportation, governance, as well as ocean. We turn big ideas into action at the nexus of environment, economic opportunity, and human well-being.

Established in January 2014 with its headquarter in Jakarta, WRI Indonesia is a non-profit research organization affiliated with the World Resources Institute, a global environmental think tank based in Washington D.C. WRI has a research network of over 450 experts and staff in more than 50 countries with offices in China, India, Indonesia, Europe and the United States. In Indonesia, we have run projects with partners for over 20 years, and WRI Indonesia was formally launched to build a robust in-country presence, to formalize existing partnerships, as well as strengthen our research on the ground.

About the Project

Since 2017, the Government of Indonesia, through the Ministry of National Development Planning (BAPPENAS) supported by the UK Government (Foreign, Commonwealth and Development Office) kickstarted the Low Carbon Development Initiative (LCDI), with a goal to include low carbon and environmentally sustainable policies into the National Medium Term Development Plan (RPJMN) 2020-2024. In 2020, the Government of Indonesia launched its first “Green” National Medium-Term Development Plan (RPJMN) 2020-2024, that includes GHG emissions as one of macro-economic indicator and series of policies and targets on low carbon development.

As the follow up of the incorporation of low-carbon development policies in the RPJMN 2020-2024, and considering that Bappenas is mandated to monitor and evaluate the achievement of RPJMN targets, Bappenas has established AKSARA (Application of Planning and Monitoring of Indonesia Low Carbon Development Initiative), an online platform to accommodate planning, monitoring, evaluating and reporting for the implementation of Low Carbon Development (LCDI) activities in Indonesia. AKSARA is a transformation of monitoring, evaluation and reporting platform namely PEP Online that previously used to monitor the annual achievement of GHG emissions reduction.

AKSARA adopts a comprehensive and integrated low carbon development planning, monitoring and reporting system. Hence, AKSARA consists of several modules including AKSARA Planning, AKSARA Monitoring, AKSARA Evaluation and AKSARA Reporting. In terms of monitoring and reporting, the National and Provincial Government has been actively submitted technical data and information regarding low-carbon development activities that have been implemented. The results both at the national and sub-national levels generated from AKSARA have become the main input for annual GHG emissions reduction report submitted to the President and the Parliament. In terms of monitoring, AKSARA is built to measure the calculation of GHG emission reduction from LCDI activities in 3 (three) main following sectors: energy-based (transportation, energy, industry), land-based (forest & peat, agriculture, blue carbon) and waste management. The emissions reduction is measured by comparing the achievement of GHG emissions reduction with the annual baseline that is obtained from the system dynamics modeling results.

The achievement of GHG emissions reduction by the Government of Indonesia will considerably depend on the LCDI program and activities that have been determined since the planning process. These programs include activities that contribute directly to reduce GHG emission as well as supporting activities within LCDI priority sectors, specifically on the forestry and peatland, agriculture, energy, industry, transportation, waste management, as well as marine and coastal (blue carbon). As such, the planning stage is a critical step in accomplishing Indonesia’s commitments to ensure that Indonesia’s development is on track with the sustainable & low-carbon pathway.

In this regard, AKSARA Planning module is designed to support to the Government in the planning process of low carbon development interventions. The current AKSARA Planning Module has a number of features containing of data and information to support the Governments in preparing low-carbon development plans, including the GHG emission baseline, INDC targets, a list of Low Carbon Development actions listed in the RPJMN 2020-2024 and RAD-GRK Review. A very crucial data and information to be integrated in the AKSARA planning module is the LCDI modeling and simulation results, in which could provide relevant information regarding the baseline and various scenario of LCDI in the RPJMN 2020-2024.

To strengthen low-carbon development planning process in AKSARA, it is necessary to develop comprehensive & accessible tools to support the Government both at the national and provincial levels to generate evidence-based planning policies. This tool will help AKSARA users to see connections, play out scenarios and determine LCDI policies. For the aforementioned reasons, WRI Indonesia intends to integrate Low Carbon Development model previously developed using System Dynamics model into AKSARA. This effort will enable the policymakers to “play” various LCDI scenarios using a user-friendly interface and linked with the monitoring and evaluation system under single platform: AKSARA.

SCOPE OF WORK AND OUTPUTS/DELIVERABLES

The scope of works of the activity are listed below:

  1. Incorporating the final results of LCDI model, including its indicators and policy scenarios into AKSARA Planning module
  2. Integrate LCDI model from system dynamics software (powersim / vensim) that would be used as engines to run scenarios in AKSARA system
  3. Build a User Interface in AKSARA Planning that allows users to be able to play out scenarios & LCDI indicators to generate low carbon development policy scenarios based on LCDI modeling

The expected outputs from this activity are:

  1. LCDI model is embedded into AKSARA Planning module that is well-equipped with user interface that is intuitive, visually appealing and useful for policymakers in determining LCDI policies.
  2. AKSARA users are able to design their own policy scenarios with adjustable indicators/ parameters within the LCDI model
  3. The device used to develop LCDI model (Powersim / Vensim) will become a basis engine for model simulation in AKSARA Planning

TIMING

The activity should be accomplished for 4 (four) months period starting from April - July 2021. A number of deliverables and progress from this work should be submitted to WRI Indonesia according to the approved detailed work plan. Regular meetings with LCDI-IIP teams to discuss issues, constraints and progress during the work need to be undertaken at least twice a month.

BUDGET

WRI Indonesia provides a maximum funding of IDR 360,000,000 (USD 25,000) based on the result mutually agreed upon activity. WRI Indonesia will not bear additional costs such as taxes, incurred or for the purpose of such activities other than the amounts stated above.

GUIDELINES FOR PROPOSAL SUBMISSION

Proposal content

The consultant should be able to demonstrate capacity in similar work. Prospective consultant will be asked to submit:

  • Company Profile.
  • A statement of interest describing the proposed team and how it meets the above requirements.
  • CVs of team members.
  • Examples of and references for similar previous work;
  • An outline of the proposed methodology and workplan;
  • A competitive payment schedule associating amounts with work milestones.
  • Statement of corporate legal compliance, please download the statement here.

Expression of Interest, Deadline for Questions, and Proposal

All expressions of interest and proposals must be received via email to the contact below by April 10, 2021 at 23.59 WIB (Indonesia).

Procurement-Indonesia@wri.org, egi.suarga@wri.org, Khairina.putri@wri.org

EVALUATION AND SELECTION

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP:

  • Completion of all required elements (proposal quality);
  • The extent to which the vendor’s proposal fulfills WRI Indonesia stated requirements as set out in the RFP and demonstrates an understanding of the issues at hand;
  • Experience with similar projects (project portfolio);
  • Sustainability – WRI Indonesia values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work.
  • Overall cost of the vendor’s proposal (value for money).

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are considered to be of approximately equal importance.

Selection Process

No proposal development costs shall be charged to WRI Indonesia and all expenses are to be borne by the bidders. WRI Indonesia may award to the bidder offering best value without discussions. However, WRI Indonesia reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.

WRI Indonesia may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors.

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