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Request for Proposals: Monitoring of Peatland Management Activity in Jambi

SUMMARY OF PROCUREMENT

WRI intends to award a $25,000 fixed price contract for monitoring peatland management and protection activity in Jambi. The objective of this activity is to monitor the commitment and investigate the authorized stakeholders’ activities on peatland area. The result will show the field verification of stakeholder based on pre-analysis of indicative breaches with the visualization of evidence. WRI expects the work to be conducted from July 2020 to October 2020. The chosen vendor will submit deliverables for approval to and work closely with the WRI Indonesia team.

About the World Resources Institute (Global Office in DC)

Founded in 1982, The World Resources Institute (WRI) is a global environmental think tank that goes beyond research to put ideas into action. We work with governments, companies, and civil society to build solutions to urgent environmental challenges. WRI’s transformative ideas protect the earth and promote development because sustainability is essential to meeting human needs and fulfilling human aspirations in the future.

About WRI Indonesia

WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI has worked with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country focusing on forests and land use governance and strengthening our impact on the ground. In the short-to medium-term, WRI Indonesia aims to expand its presence and portfolio to include climate, energy, as well as cities and transportation programs.

About the Project

Indonesia has the largest peatland area in Southeast Asia and is one of the largest “houses” for tropical peatlands in the world. Peatlands provide many important ecosystem services, including water regulation, biodiversity conservation, and carbon sequestration. However, during the dry season, peatlands are very vulnerable to widespread fires because peatlands are a source of biomass fuel above and below ground level which can then produce large amounts of greenhouse gas emissions. According to the Indonesian Ministry of Environment and Forestry, Indonesia released around 800 million – 1.1 billion metric tons of carbon dioxide (Mt CO2eq) emissions due to a large forest and land fires in 2015. These fires are mostly caused by draining and conversion of peatlands that excessive land use change. In response to accelerating the recovery of peat damaged by fire, the President issued Presidential Regulation No. 1 of 2016 concerning the Peat Restoration Agency. The target is around 2.6 million hectares of land that will be restored within 5 years, 1.6 million hectares of which are company concession areas. PP No. 71 of 2014 jo. PP No. 57 of 2016 confirms that companies are a revised business plan (RKU) to include elements of peatland protection in its area. Various derivative regulations and technical regulations were made by the government to assist companies in carrying out these mandates.

Four years the mandate of peat restoration by the government has been running, but in 2019 large scale forest and land fires still occur. The burnt area in 2019 based on official data released by the Ministry of Environment and Forestry is 1.6 million hectares of forest area. Although it does not resemble the year 2015, but this is worth learning because considering to Pantau Gambut analysis shows 510,332,991 hectares of burned area or around 30.94% are on peatlands. Until now, the government has been sealing some burning companies, but it has not been followed up with strict sanctions that can provide a deterrent effect. The restoration efforts by the company including the preparation of the revised RKU have not been carried out transparently. Although various regulatory bases are available, without law enforcement it is not surprising that peatland fires will continue to recur.

The objective of this activity are to: (1) identify progress in peatland restoration efforts in the concession area; (2) identify violations that occur above the company against regulations related to peatland protection and restoration; (3) identify violations of the RSPO's No Deforestation, No Peat, No Exploitation criteria; (4) identify best practices and lessons learned in the prevention and control of forest and peatland fires by companies. To do this, we want to work closely with institutions engaged in the environment, understand the issue of peatland fires in-depth, and have capable investigative capabilities in the field for Jambi.

SCOPE OF WORK AND OUTPUTS/DELIVERABLES

Peat Monitoring

  1. Method and strategy
  • Prepare and share investigation strategy and method
  • Prepare resources and capacity mapping for investigation
  1. Spatial and preliminary analysis
  • Desktop study and preliminary analysis of:

    • Traceability of market chain and corporate loan/funder
    • Conflict with society
    • Sustainable issues
    • Regulation breaches of permit, peatland management and others related law
    • Law enforcement
    • Economic and financial analysis of breaches impact
  • Remote Sensing visual interpretation of:

    • land use and land cover change
    • burn-scars area
    • tree cover loss (deforestation)
    • drained peatland activity
    • Peat opening related to Acacia Plantation Production, oil palm plantation or other purpose within targeted area
  1. Data Collection and Processing
  • Collect and process all medium resolution imagery for the targeted area
  • Collect reliable data based on preliminary analysis
  • Collect and process peatland breaches within targeted area

TIMING

The bidder is expected to provide the services from July 2020 to October 2020.

BUDGET

The budget for this service is capped at $25,000. All prices or quotes should include VAT and tax, as applicable. A detailed proposed budget with a corresponding budget narrative is required to be included in the proposal submission.

GUIDELINES FOR PROPOSAL SUBMISSION

Requirements

The selected vendor will be able to demonstrate capacity in similar work, particularly: * Demonstrate experience, portfolio, and previous past projects on issue pertaining peatland restoration, forestry and/or sustainable development are required * Having social oriented portfolio and brand * The organization is a legal entity in Indonesia and can demonstrate a strong network locally and with current engagement/project with local communities * Highly experience in producing analysis on remote sensing and spatial analysis * Expertise in: * Social mapping * Remote Sensing Analysis * Data collection in peatland areas * Manage data from Various Sources * Spatial Analysis and data processing for land use/cover monitoring * Integration of Data from different sources

Proposal Content

Prospective vendors must submit:

  • Copy of NPWP;
  • Copy of SIUP number;
  • Copy of Deed of Establishment;
  • Company Profile (including sustainability efforts);
  • A statement of interest describing the proposed team and how it meets the above requirements;
  • CVs of team members;
  • Examples of and references for similar previous work;
  • An outline of the proposed methodology and workplan;
  • A proposed budget with a breakdown of costs sufficient to assess reasonableness and compliance with our funder requirements

Expression of Interest, Deadline for Questions, and Proposal

All expressions of interest and questions about this RFP must be received via email to the contact below by June 17th 2020 17:00 PM Jakarta. Answers to the questions will be shared will all parties who have asked questions or otherwise expressed interest.

WRI Contact Name: Almo Pradana

Title: Sr. Manager Energy & Climate

Email addresses: Procurement-Indonesia@wri.org & almo.pradana@wri.org

All proposals must be sent by June 17th 2020 17:00 PM Jakarta in electronic format to the same contact listed above.

EVALUATION AND SELECTION

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP: Completion of all required content elements (proposal quality);

  • The extent to which the vendor’s proposal fulfills WRI’s stated requirements as set out in the RFP and demonstrates an understanding of the issues at hand;
  • Experience with similar projects (project portfolio);
  • Sustainability – WRI values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work; and,
  • Overall cost of the vendor’s proposal (value for money).

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are considered to be of approximately equal importance. WRI welcomes a consortium consist of more than 1 organization to apply under one single proposal submission.

Selection Process

No proposal development costs shall be charged to WRI and all expenses are to be borne by the bidders. WRI may award to the bidder offering best value without discussions. However, WRI reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.

WRI may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors.

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