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Request for Proposals: Website Development for EU-SUPA (Component 2)

A European Union funded project to promote sustainable use of Peatlands and Haze Mitigation in ASEAN

SUMMARY OF PROCUREMENT

WRI intends to award a Euro 23,925 - fixed price type contract for website development to:

  • Act as a reference for key stakeholders and the public to access the necessary information regarding sustainable peatlands management. This includes official press releases, policy briefs, research findings, and PFP coverage on media networks.
  • Feature information pertaining the project, which includes open calls for proposals, event invitation and registration, meetings outcomes, business hub, and networking opportunities among Non-State Actors across Southeast Asia.

WRI expects the work to commence starting on June 15th 2020 to July 6th 2020 for the microsite development and July 7th 2020 to August 24th 2020 for the full website development.

About the World Resources Institute

Founded in 1982, The World Resources Institute (WRI) is a global environmental think tank that goes beyond research to put ideas into action. We work with governments, companies, and civil society to build solutions to urgent environmental challenges. WRI’s transformative ideas protect the earth and promote development because sustainability is essential to meeting human needs and fulfilling human aspirations in the future.

About WRI Indonesia

WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI has worked with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia. Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country focusing on forests and land use governance and strengthening our impact on the ground. In the short-to medium-term, WRI Indonesia aims to expand its presence and portfolio to include climate, energy, as well as cities, transportation, and peatlands restoration programs.

About the EU-SUPA Component 2 project

The European Union (EU) has awarded a coalition of World Resources Institute (WRI), Tropical Rainforest Conservation & Research Centre (TRCRC), and Yayasan Inisiatif Dagang Hijau (IDH) a grant to mitigate haze within ASEAN by enhancing sustainable use of peatlands (SUPA). The project consists of two components, the first one will work with State Actors and the second component, which will be implemented by the coalition, will focus on encouraging non-state actor (NSA) participation in sustainable management and use of peatlands through collective actions. The direct targets of the second component include village communities, Civil Society Organizations, academician, researchers, private sectors, and financial institutions. The three-year grant (October 2019 – October 2022) will result in:

  • The increase of knowledge about sustainable peatlands management among NSAs;
  • The availability of an innovative business hub to facilitate collaborative business development in peatlands;
  • The increase in awareness and capacity among NSAs to manage the peatlands sustainably.

Ultimately, the activities in this program aim to change the current public perception that peatlands is a wasteland and increase public support for peatlands management in the long-term. Peatlands can have immense ecological and economic value if managed sustainably, reducing peat fires and therefore haze within Southeast Asia in the process.

SCOPE OF WORK

Scope of Work

  1. Location: Jakarta

  2. Microsite development for Conference of Parties (CoP) expected to go live by July 6th, 2020, with features as follow:

    A. Front-end (public):

    • Homepage for publishing schedule, venue and event
    • Contact Us form for participant to get in touch with the event committee

    B. Front-end (Participant):

    • Registration form for Conference of Parties (CoP)
    • User dashboard by login for download CoP materials

    C. Back-end (administrator):

    • Login into backend system
    • Simple user management to show how many participants have been registered
    • Newsletter disbursement for participants
    • Update homepage
    • Upload documents which will be available in user dashboard for download

    D. Miscellaneous:

    • Fluid UI that support Desktop, tablet and mobile
    • Implement Google re-Captcha to reduce robot registration
    • Implement access rights for 2 type of user: participant and administrator
    • SEO friendly web development
    • Support deployment
    • Support bug fixing until September 2020
  3. Main website development for People for Peat (PfP) expected to go live by August 24th, 2020, with features as follow:

    A. Front-end (Public):

    • Homepage for showcasing information about PfP & information updates
    • About page for depth information about PfP
    • Press Release page
    • Policy Briefs page
    • Research Finding page
    • Coverage page regarding PfP in media
    • Contact Us form in footer
    • Subscribe into PfP
    • Search content

    B. Front-end (SME):

    • Registration form for Small Medium Enterprises (SMEs)
    • Dashboard for SME to see open financial opportunities
    • Dashboard for SME to see their previously submitted financial opportunities
    • Application form for SME to apply for financial opportunities
    • Search financial opportunities

    C. Front-end (Financial Institutions):

    • Registration form for Financial Institutions
    • Create financial opportunities
    • Dashboard for Financial institutions to see their financial opportunities
    • Detail page to see their financial opportunities: #number of visitors, #number of SME applied, detail application from each SME

    D. Back-end (administrator):

    • Login into backend system
    • Simple user management to show how many SME and financial registered in the system
    • Content management system for pages
    • Enable to monitor all financial opportunities created by Financial Institutions and detail application from each SEM
    • Newsletter disbursement for subscribers, SME or financial institutions
    • Search content

    E. Miscellaneous:

    • Fluid UI that support Desktop, tablet and mobile
    • Implement Google re-Captcha to reduce robot registration
    • Implement access rights for 3 type of user: SME, Financial Institution and Administrator.
    • SEO friendly web development
    • Support deployment
    • Support bug fixing until December 2020.

Output/Deliverable (s)

  1. Sitemap
  2. Shareable UX/UI e.g invision, figma, etc.
  3. Front end development
  4. Back end development
  5. User access rights matrices
  6. Content Management System training
  7. How to use guideline documents

TIMING

The contractor is expected to provide the services described under “Scope of Work” from

  1. June 15th, 2020 to July 6th, 2020 for the microsite and
  2. July 7th, 2020 to August 24st, 2020 for the full website

BUDGET

The budget for this service is capped at Euro 23,925

GUIDELINES FOR PROPOSAL SUBMISSION

Requirement

Technical

  • A minimum of 3 years of proven experience in web development (front-end, back-end, and webmasters), UI/UX, and IT Infrastructure (portfolio and samples of work are a must)
  • Ability in programming language especially for web development
  • Experience in creating graphic design in accordance with brand guidelines
  • Skill in integrating website concepts effectively
  • Ability to integrate graphics, audio and video into the website
  • Ability to monitor the traffic and report to teams and client

Legal

  • Contractor is a legal entity in Indonesia
  • Preferably based in Jakarta

Miscellaneous

  • Having social oriented portfolio and brand
  • Ability to provide full consultation during and after (at maximum one month) the project period
  • Ability to work with clients to understand detailed requirements that meet client needs and vision
  • Ability to clearly and effectively communicate the production processes, ideas, and solutions to teams and clients

Proposal content

Prospective vendors shall submit:

  • A statement of interest describing the proposed team and how it meets the above requirements;
  • Organization of staffs assigned to perform the contract;
  • CV/Resume of staffs assigned to this work(s);
  • Web development and/or design portfolio;
  • Documentation and production timeline;
  • Statement that the company is established in Indonesia and presenting the document(s) required under Indonesia’s law;
  • A proposed budget that consisted of the following items:
    • CMS Training
    • Website Traffic Monitoring
    • Web Maintenance
    • Web Development
    • Newsletter deployment
    • Animation development as part of the UI/UX
    • SEO Set Up

The budget should consist of payment schedule associating amounts with work milestones.

Expression of Interest, Deadline for Questions, and Proposal

All expressions of interest and questions about this RFP must be received via email to the contact below by 15 May 2020, 17:00 (GMT+7). Answers to the questions will be shared will all parties who have asked questions or otherwise expressed interest.

WRI Contact Name: Satya Budi Utama

Title: EU-SUPA Project Lead

Email addresses: Procurement-Indonesia@wri.org & satya.utama@wri.org

All proposals must be sent by 22 May 2020, 17:00 (GMT+7). in electronic format to the same contact listed above.

EVALUATION AND SELECTION

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP: * Experience with similar projects (project portfolio); * Budget competitiveness * Sustainability - WRI values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work. * The extent to which the vendor’s proposal fulfills WRI’s stated requirements as set out in the RFP and demonstrates an understanding of the issues at hand; * Completion of all required elements (proposal quality); * Overall cost of the vendor’s proposal (value for money).

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are considered to be of approximately equal importance.

To demonstrate strength in both video and photo services, potential bidders are encouraged to form a joint consortium under one management and single contract holder.

Selection Process

No proposal development costs shall be charged to WRI and all expenses are to be borne by the bidders. WRI may award to the bidder offering best value without discussions. However, WRI reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.

WRI may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors or make multiple awards under this RFP. As part of the selection process, selected bidders could be invited to present their proposal to WRI procurement team.

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