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Request for Proposal: Monitoring of Vegetation Cover Change in The Tropical Forest Area of Indonesia

SUMMARY OF PROCUREMENT

WRI intends to award a $22,615 fixed price contract for monitoring of vegetation cover change in the tropical forest area of Indonesia. The objective of this activity is to produce a methodology for characterizing the dynamics change of vegetation cover. This method will be applied to provide information of the dynamics change on vegetation cover data and its accuracy assessment on several locations. WRI expects the work to be conducted from October 2020 to March 2021. The chosen vendor will submit deliverables for approval to and work closely with the WRI Indonesia team.

About the World Resources Institute (Global Office in DC)

Founded in 1982, The World Resources Institute (WRI) is a global environmental think tank that goes beyond research to put ideas into action. We work with governments, companies, and civil society to build solutions to urgent environmental challenges. WRI’s transformative ideas protect the earth and promote development because sustainability is essential to meeting human needs and fulfilling human aspirations in the future.

About WRI Indonesia

WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI has worked with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country focusing on forests and land use governance and strengthening our impact on the ground. In the short-to medium-term, WRI Indonesia aims to expand its presence and portfolio to include climate, energy, as well as cities and transportation programs.

About the Project

The Government of Indonesia is a part of non-annex I countries in the UNFCCC and has ratified he Climate Change Convention through Law Number 6, 1994 pertaining to Ratification of the United Nations Framework Convention on Climate Change. Since then, Indonesia plays an active role in every regular member meeting at Conference on Parties / COP.

Indonesia joined the Kyoto Agreement (Kyoto Protocol) in 1997 which obliged developed countries to reduce greenhouse gas emissions. The role was also seen in the process of discussing Reducing Emissions from Deforestation in Developing Countries (RED) at COP 11 in Montreal, 2015 and developing further into REDD+ at COP 13 in Bali, 2007.

Furthermore at COP 16 in Cancun (2010), developing countries were encouraged to implement climate change mitigation through one/more of five REDD+ activities: reducing emissions from deforestation, reducing emissions from forest degradation, conserving carbon stocks, managing sustainable forests and increasing forest carbon stocks. As a benchmark for reducing emissions and REDD+ performance, developing countries are called upon to initiate Forest Reference Emissions Level (FREL/FRL) in accordance with the COP 17 agreement in Durban, 2011. Four years later (2015) Indonesia submitted FREL document and First Nationally Determined Contribution to the UNFCCC Secretariat at COP 21 in Paris. According to the document, Indonesia’s GHG emission reduction target by 29% with its own resources (unconditional) and up to 41% with international support (conditional) compared with no action (business as usual) in 2030. This conditional target will be achieved through the reduction of GHG emissions in the forestry sector (17.2%), energy (11%), agriculture (0.32%), industry (0.10%), and waste (0.38%) in 2030.

As the implementation of the Act at COP 16 (paragraph 71 of decision 1 / CP.16), each developing country is recommended to create National Forest Monitoring System (NFMS) in accordance with its own capacity. Indonesia has been building NFMS since 1990 long before COP 16. In the beginning of NFMS’s development, NFMS operated every 3 years. Since 2009, monitoring period has been set up every year after the Landsat data has publicly available as a free data. A cloud-free mosaic Indonesia is prepared by LAPAN and then interpreted manually / visually into 23 land cover classes by the Ministry of Environment and Forestry. Specifically, for the forest cover class, there are 6 natural forest classes (primary and secondary forest for each dryland forest ecosystem, swamp forest and mangrove) and 1 forest plantation class.

The objective of this activity are to: (1) produce near-real-time of vegetation change/deforestation annually and monthly; (2) conduct accuracy assessment of the near-real-time data on particular ecosystems; (3) conducting a data and methodology training for technical staff at Ministry of Environment and Forestry; (4) disseminate the work by publishing to peer-reviewed international article. To do this, we want to work closely with institutions engaged in the environment and understand the issue of digital processing of forest dynamics.

SCOPE OF WORK AND OUTPUTS/DELIVERABLES

Forest monitoring

1. Method and strategy

  • Prepare and share investigation strategy and method

  • Prepare resources and capacity mapping for investigation

2. Remote Sensing Analysis

  • Desktop study and preliminary analysis of:

    • Improvement of early warning deforestation using Landsat data

    • Assess the early warning deforestation with auxiliary data such as MODIS, SPOT, drone, ground-truth data

  • Accuracy assessment and field observation of:

    • Early warning deforestation based on the most available data of medium and high-resolution imagery

    • Ground truth at least 4 location with a minimum of 2 big islands of Indonesia such as West Kalimantan, Central Kalimantan, Jambi, South Sumatra, Riau

3. Data Collection and Processing

  • Collect and process all medium and high-resolution imagery for the targeted area

  • Collect and process true deforestation in random area

4. Training

  • Conduct a training for technical staff at Ministry of Environment and Forestry at least 2 times with the module of: pre-processing and data analysis

5. Publish

  • Publish the early warning deforestation as a web services using commercial or open source GIS server

  • Publish the work to peer-reviewed article

TIMING

The bidder is expected to provide the services from October 2020 to March 2021.

BUDGET

The budget for this service is capped at $22,615. All prices or quotes should include VAT and tax, as applicable. A detailed proposed budget with a corresponding budget narrative is required to be included in the proposal submission.

GUIDELINES FOR PROPOSAL SUBMISSION

Requirements

The selected vendor will be able to demonstrate capacity in similar work, particularly:

  • Demonstrate experience, portfolio, and previous past projects on issue pertaining land use change, forestry and/or sustainable development are required

  • Proven to have scientific article published in one of the team

  • The organization is a legal entity in Indonesia and can demonstrate a strong network locally and with current engagement/project with local/national government

  • Highly experience in producing analysis on remote sensing and spatial analysis

  • Expertise in:

    • Remote sensing analysis

    • Data collection in forest areas

    • Spatial analysis and data processing for land use/cover monitoring

    • Image classification

Proposal Content

Prospective vendors should submit:

  • Copy of NPWP;

  • Copy of SIUP number;

  • Copy of Deed of Establishment;

  • Company Profile (including sustainability efforts);

  • A statement of interest describing the proposed team and how it meets the above requirements;

  • CVs of team members;

  • Examples of and references for similar previous work;

  • An outline of the proposed methodology and workplan;

  • A proposed budget with a breakdown of costs sufficient to assess reasonableness and compliance with our funder requirements - OR if proposing for a Fixed Price contract, a competitive payment schedule associating amounts with work milestones.

Expression of Interest, Deadline for Questions, and Proposal ** All expressions of interest and questions about this RFP must be received via email to the contact below by **August 14th 2020 17:00 PM Jakarta. Answers to the questions will be shared will all parties who have asked questions or otherwise expressed interest.

WRI Contact Name: Arief Wijaya

Title: Sr. Manager Climate, Forests, and Oceans

Email addresses: Procurement-Indonesia@wri.org & arief.wijaya@wri.org

All proposals must be sent by August 14th 2020 17:00 PM Jakarta in electronic format to the same contact listed above.

EVALUATION AND SELECTION

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP:

  • Completion of all required content elements (proposal quality);

  • The extent to which the vendor’s proposal fulfills WRI’s stated requirements as set out in the RFP and demonstrates an understanding of the issues at hand;

  • Experience with similar projects (project portfolio);

  • Sustainability – WRI values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work; and,

  • Overall cost of the vendor’s proposal (value for money).

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are considered to be of approximately equal importance. WRI welcomes a consortium consist of more than 1 organization to apply under one single proposal submission.

Selection Process

No proposal development costs shall be charged to WRI and all expenses are to be borne by the bidders. WRI may award to the bidder offering best value without discussions. However, WRI reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.

WRI may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors.

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