REQUEST FOR PROPOSALS: ANIMATED VIDEO PRODUCTION FOR CLIMATE WATCH INDONESIA
SUMMARY OF PROCUREMENT
WRI intends to award an IDR 100.000.000, - Fixed Price type contract for video animation production services to develop video animation features for Interactive Online Platform of Climate Watch Indonesia. The result will be developed into a feature in the dissemination of Climate Watch Indonesia project in global and national level. WRI expects the work to commence starting from November 2020 to February 2020. The chosen vendor will submit deliverables for approval to and work closely with the WRI Indonesia team. The contract will be signed by WRI Indonesia and will be paid from WRI Indonesia accounts, following Indonesia regulations.
About WRI Indonesia
WRI Indonesia is an independent research organization dedicated to contributing to the socioeconomic development of Indonesia in an inclusive and sustainable way. Our work is focused on six main areas: forests, climate, energy, cities and transportation, governance, as well as ocean. We turn big ideas into action at the nexus of environment, economic opportunity, and human well-being.
Established in January 2014 with its headquarter in Jakarta, WRI Indonesia is a non-profit research organization affiliated with the World Resources Institute, a global environmental think tank based in Washington D.C. WRI has a research network of over 450 experts and staff in more than 50 countries with offices in China, India, Indonesia, Europe and the United States. In Indonesia, we have run projects with partners for over 20 years, and WRI Indonesia was formally launched to build a robust in-country presence, to formalize existing partnerships, as well as strengthen our research on the ground.
About the Climate Watch Indonesia
The Climate Watch Indonesia (CW Indonesia) project aims to bridge knowledge gap on climate change specifically emissions data and supports Indonesia to coordinate implementation of national climate target of Nationally Determined Contribution (NDCs). CW Indonesia is designed to empower policymakers, researchers, and other stakeholders with data, visualizations, and resources needed to gather insights on global, national and local progress on climate change.
As countries turn their attention to implementing their NDC under the Paris Agreement as well as on the Sustainable Development Goals (SDGs), many will need support in turning their goals into concrete action on the ground and understanding how to align action across the two agendas. Government officials, researchers, NGOs and other country-level stakeholders will need access to relevant data to track progress at the intersection of these agendas, data on where opportunities exist to align the climate and sustainable development agendas, and tools to help them understand the most effective policy options to tackle both.
Indonesia is a rich archipelago with an abundance of natural resources. At the same time, the country is the world’s fifth-largest emitter of greenhouse gases, mainly due conversion of its forests and carbon-rich peat lands to agricultural fields. These shifts in land use also have ecological and social consequences. Indonesia’s rainforests—the world’s third largest—are home to more than 3,000 known species of animals, and 29,000 species of plants, and the livelihoods of 50-60 million people depend directly on these ecosystems.
The Indonesian government has made encouraging commitments in recent years. In its Nationally Determined Contributions, Indonesia commits to unconditionally reduce its emissions by 29% against 2030 business-as-usual (BAU) scenario or 41% provided that international assistance is available. Indonesia will be drafting its Medium-Term Development Plan (RPJMD), determining its national and provincial priorities through 2025. The Indonesian government has the opportunity to set sustainable development priorities that are in line with its Nationally Determined Contribution.
To bridge this gap, CW Indonesia is a national online platform that supports Indonesia coordinated implementation of NDCs, tracks actions and helps raise climate action ambition over time. Similarly, CW Indonesia will present climate-related data and information in both English and Bahasa Indonesia on climate action and targets at the national and provincial level. It will provide detailed data on Indonesia's NDC targets and commitments, track historical GHG emissions towards its target in 2030, emissions projections, and linkages between provincial climate action plans and the Sustainable Development Goals. The platform is designed to empower policymakers in Indonesia and other stakeholders to advance effective NDC implementation and sustainable development.
SCOPE OF WORK AND OUTPUTS/DELIVERABLES
a. Develop storyline for a total of four animated videos comprise of two videos -where each video will be produced in English and Indonesia. The topic for each video is:
a. Climate Watch Indonesia introduction video (in Indonesia and English language) b. How to Use Climate Watch Indonesia video tutorial (in Indonesia and English language)
b. Develop a total of four videos (approximately 2.5 to 4 minutes for each video).
c. Create and edit necessary illustration, motion graphics, and animation. This includes ensuring the formatting, consistency, and quality of end-product.
d. Acquire sound editing and mixing, Indonesian and English voice-over and music with free copyright to complete animated videos of the highest quality.
e. Provide final product after reviewed and approved by WRI Indonesia
a. Draft storyboard and script for the animated video to CW team for review and approval. The English version should be made first, the Indonesian version could follow.
b. Final storyboard and script after integrating CW team input.
c. Four drafts of animated video along with the subtitle presented to CW team for review and comments.
d. Reviewed and approved final product from CW team.
The contractor is expected to provide the services described under “Scope of Work” from November 2020 to February 2021.
The budget service is capped at IDR 100,000,000, - (including tax)
GUIDELINES FOR PROPOSAL SUBMISSION
The selected vendor will be able to demonstrate capacity in similar work, particularly:
Proven experience in video production
Legal to work in Indonesia
Possess knowledge of animated video production techniques and standards, and post-production procedures, techniques and standards
Possess skill in visualizing animated video concepts effectively
Have extensive experience in producing short animated video (portfolio and samples of work are a must)
Excellent technical capacities (Full High Definition video with 1920 x 1080p) to ensure high quality production
Capable to produce high quality video with tight deadlines
Capable to produce video in English and Indonesia, preferably the draft delivered in English before being translated to Indonesia
Ability to work with clients to understand detailed requirements that meet client needs and vision
Ability to iterate your video efficiently and intelligently
Ability to clearly and effectively communicate the production processes, ideas, and solutions to teams and clients
Can be based anywhere in Indonesia
Prospective vendors should submit:
Company Profile (including sustainability efforts);
A statement of interest describing the proposed team and how it meets the above requirements;
CVs of team members;
Examples of and references for similar previous work;
An outline of the proposed methodology and workplan;
A proposed timeline and budget with a breakdown of payment schedule associating amounts with work milestones.
Statement of corporate legal compliance, please download the statement here.
Expression of Interest, Deadline for Questions, and Proposal
All expressions of interest and questions about this RFP must be received via email to the contact below by 20 November 2020, 23:00 WIB (Indonesia). Answers to the questions will be shared with all parties who have asked questions or otherwise expressed interest.
WRI Indonesia Contact Name: Himayatus Shalihah
Title: Climate Researcher
Email address: Himayatus.Shalihah@wri.org
All proposals must be sent by 20 November 2020, 23:00 (Indonesia) in electronic format to the same contact listed above.
EVALUATION AND SELECTION
The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP:
Completion of all required elements (proposal quality);
The extent to which the vendor’s proposal fulfills WRI Indonesia stated requirements as set out in the RFP and demonstrates an understanding of the issues at hand;
Experience with similar projects (project portfolio);
Sustainability – WRI Indonesia values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work.
Overall cost of the vendor’s proposal (value for money).
The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are considered to be of approximately equal importance.
No proposal development costs shall be charged to WRI Indonesia and all expenses are to be borne by the bidders. WRI Indonesia may award to the bidder offering best value without discussions. However, WRI Indonesia reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.
WRI Indonesia may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors.