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REQUEST FOR PROPOSALS: External Project Evaluation Sustainable Use of Peatland and Haze Mitigation in ASEAN: Non-state actor participation on sustainable management and use of peatland (SUPA, Component 2)

SUMMARY OF PROCUREMENT

WRI intends to award an EUR 20,000 all taxes inclusive - fixed price type contract for external project evaluation aimed at:

  1. Assessing the progress of programmatic implementation of the project for the period of January 2020 – February 2023, its achievement and learning on the program and project management. The purpose is to assess whether the programme has achieved its identified outputs, outcomes and results as stated in the programme design document and result framework.

  2. Identifying the impact of adaptation measures in dealing with external situation, i.e the COVID 19 pandemic in securing projects objective and provide insight whether the implementation is on the track and provide feedback on WRI programming and partnerships, including its approach, project management, and provide recommendations to support better programming.

WRI Indonesia expects the work to commence starting on January 2023

About the World Resources Institute

Founded in 1982, The World Resources Institute (WRI) is a global environmental think tank that goes beyond research to put ideas into action. We work with governments, companies, and civil society to build solutions to urgent environmental challenges. WRI’s transformative ideas protect the earth and promote development because sustainability is essential to meeting human needs and fulfilling human aspirations in the future.

About WRI Indonesia

WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI has worked with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia. Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country focusing on forests and land use governance and strengthening our impact on the ground. In the short-to medium-term, WRI Indonesia aims to expand its presence and portfolio to include climate, energy, as well as cities, transportation, and peatland restoration programs.

About the EU-SUPA Component 2 project

The European Union (EU) has awarded a coalition of World Resources Institute Indonesia (WRI Indonesia) - Indonesia, Tropical Rainforest Conservation & Research Centre (TRCRC) - Malaysia, and Yayasan Initiative Dagang Hijau (IDH) - Indonesia a grant to mitigate haze within ASEAN by enhancing sustainable use of peatlands (SUPA). The project consists of two components, the first one will work with State Actors and the second component, which will be implemented by the coalition, will focus on encouraging Non-State Actors (NSAs) participation in sustainable management and use of peatlands through collective actions.

The direct targets of the second component include village communities, civil society organizations, academician, researchers, private sectors, and financial institutions. The project was planned to be implemented in three-year period of October 2019 to October 2022. In taking the COVID 19 pandemic challenges the EU Delegation has agreed to grant a no cost extension to the project until April 2023. The anticipated project results are as:

• The increased of knowledge about sustainable peatland management among NSAs,

• The availability of an innovative business hub to facilitate collaborative business development in peatlands,

• The increased in awareness and capacity among NSAs to manage the peatlands sustainably.

Ultimately, the activities in this program aim to change the current public perception that peatlands are a wasteland and increase public support for peatland management in the long-term. Peatlands can have immense ecological and economic value if managed sustainably, reducing peat fires and therefore haze within Southeast Asia in the process

In the process of conducting this program the coalition will coordinate under the name of People for Peat (PFP). Apart from its main objective, PFP also aims to support the ASEAN Peatland Management Strategy to mitigate the impacts of climate change, manage the risk of wildfires, and reduce trans-boundary regional haze while sustaining local livelihoods.

PFP will serve as a platform to coordinate sustainable peatland use in the following countries: Indonesia, Malaysia, Thailand, Vietnam, Philippines, Lao PDR, Cambodia, and Myanmar.

There are three main challenges in managing peatland in Southeast Asia: lack of reliable data and information, limited options for sustainable business solutions (including access to funding in peatland areas), and lack of awareness and capacity. Three overarching solutions/outcomes are devised to address the challenges:

  1. Enhanced and mainstreamed knowledge on sustainable peatland management through reliable data utilisation, promotion of actionable research, and best practices implementation at local level. This outcome is specifically intended to improve NSAs access to data and information. The project will gather available knowledge in a single database accessible to the public. NSAs will also perform various collaborative research to fill in existing knowledge gaps. In conjunction with outreach activities in the third outcome, target groups will be encouraged to utilise the collected data and information as their main knowledge sources for sustainable peatland initiatives in SEA.

  2. Catalysed investment and business model transformation of sustainable peat commodities. This outcome is specifically intended to improve NSAs participation in sustainable business and investment. The project will provide a platform or hub to facilitate collaborative business development and best practices implementation by various stakeholders. The hub will also function as a fundraising platform accessible to donors and financial institutions. NSAs will demonstrate selected recommended solutions on the ground to provide proven innovative solutions on the utilization of sustainable peatland commodities to enhance economic growth. The Innovative Peatland Project Hub will ensure that transparent and inclusive funding mechanisms are put in place to support the sustainability of the business transformation.

  3. Improved awareness and capacity of NSAs and communities to collaborate and provide mutual assistance in the future for sustainable peatland management and protection. This outcome is specifically intended to improve NSAs awareness and capacity. The project will develop a robust outreach strategy aimed at optimising stakeholder engagement through various mediums (e.g. online platform, media, direct advocacy, etc.). The project will encourage NSAs to take action on the ground by providing capacity building activities. The capacity building will be adjusted to the current needs of NSAs in the given areas. Ultimately, increased awareness and capacity among NSAs will accelerate collaboration between NSAs towards sustainable peatland management.

SCOPE OF WORK

The project evaluation shall include the issues of efficiency, achievement of results, results management, sustainability, relevance, coordination, risk management, gender, lessons learned, and best practices. For most of its 3-year lifetime the project has adopted virtual and hybrid activities due to the Covid 19 pandemic. The external evaluation should capture the Covid 19 adaptation to those aspects.

• Efficiency. A systematic examination of management's efforts to accomplish goals efficiently and effectively to determine adherence to the management policies and stated requirements. This should also include an assessment of how efficient the EU SUPA C2 project is in converting inputs into outputs.

• Achievements of results. An assessment of to which extent the program's objectives and outcomes, and outputs have been achieved.

• Results management. An assessment of the EU SUPA C2 project results management, including the realism and the clarity of the program's expected results; The project's system for monitoring of results (including indicators and sources used); system for results assessment and reporting (including the quality of its reports); reason for and process of revising its results framework.

• Sustainability. An assessment of the probability of continued long-term benefits after the closing of the program and the ownership of the results from the partner country.

• Relevance. An assessment of to which extent the project is consistent with the beneficiaries' requirements, national and sub-national policies in eight involved countries (Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, the Philippines, Thailand, and Vietnam), country needs, global priorities, and partners' and the European Union (EU) and ASEAN priorities on combating transboundary haze pollution and peatland fires in the region.

• Coordination. An assessment of how the program interacts and collaborates with other EU-funded programs and programs supported by other donors and other related initiatives for preventing transboundary haze in Southeast Asian countries. It also examines the added value of the eight countries program on creating synergies with the activities already undertaken by the partner government, private sector actors, and civil society organizations in those countries.

• Risks Management. This assessment involves examining how project outcomes and objectives might change due to the impact of the risk event. It also includes the program's response to internal and external risks, including the Covid 19 pandemic.

• Gender. An assessment of how gender issues are integrated into the program operations.

• Impact and sustainability. An assessment on the project contribution to overall objective and analysis of any unintended impact (if any). What evidence is there to suggest the project’s interventions and/or results will be sustained after the project end? What are the possibilities for replication and extension of the project’s outcomes?

• Lesson Learned and Best Practices. An assessment of lessons learned from the implementation, what could have been done, reflection, and comparison with the example of other practices in a different program.

Methodology

• DESK REVIEW

Desk review of the outputs and other documents; policy and strategy, reviews/evaluations, annual reports, official minutes from meetings, website and other internet applications, relevant official documents, resulting from the implementation of the program.

• INTERVIEWS

The consultant will undertake field visits and interview the stakeholders including the target beneficiaries. Participation of stakeholders in the evaluation should be maintained at all times, reflecting opinions, expectations and vision about the contribution of the project towards the achievement of its objectives.

When field visit and direct interview is not possible due to COVID 19 pandemic, key informants will be interviewed remotely by phone, Whatsapp, Skype, Zoom, Google Team depending on the preferences of the respondent using semi-structured data collection tools that will be elaborated in the inception plan.

The following should be visited and interviewed

Implementing agencies Program Staff Finance Management
WRI Indonesia 3 2 1
TRCRC 3 1 1
YIDH Foundation 1 1 1
Donor and international agencies Program Staff Finance Management
European Union Delegation 1 1 1
ASEAN Secretariat, Environment Division - - 2
Peatland Project Partners Program Staff Finance Management
SUPA C1 (GIZ) 2 - -
MAHFSA (ASEAN Sec, CIFOR, IFAD) 2 - -
Mekong Peatland Projects (IUCN) 1 - -
Landel Mills (EU communication and visibility consultant) 1 - -
Peatland Research Grantees by Country Program Staff Finance Management
Indonesia 3 - -
Thailand 1 - -
Vietnam 2 - -
Myanmar 2 - -
Lao PDR 2 - -
Philippines 1 - -
Business Incubation Cohorts by Country Program Staff Finance Management
Indonesia 4 - -
Thailand 1 - -
Vietnam 1 - -
Malaysia 1 - -
Philippines 1 - -
Peat Ranger representatives by Country
Indonesia 2
Thailand 2
Philippines 2
Vietnam 2
Lao PDR 2
Malaysia 2
Cambodia 2
Country Coordinator representatives
Thailand 1
Philippines 1
Vietnam 1
Lao PDR 1
Cambodia 1

Work schedule

This assignment is expected to begin by early January 2023 and shall be accomplished no later than February 15th, 2023. Bidders should provide an evaluation workplan detailing the number of working days required per evaluation activity (see below table).

Evaluation activities Suggested schedule
Review of program activities, implementation policies and reporting mechanisms, based on available documentation To be filled by bidders
Development of an Inception Report, outlining the methodology for data collection and analysis To be filled by bidders
Data collection To be filled by bidders
Analysis of program performance based on the corresponding research questions listed above To be filled by bidders
Preliminary Final Evaluation Report (to be reviewed by WRI Indonesia) To be filled by bidders
Finalization of the Final Evaluation Report, taking into account WRI Indonesia comments on its quality and accuracy. To be filled by bidders
FINAL PRESENTATION To be filled by bidders

DETAILED SPECIFICATION

Location

The location contained in this work is situated in South East Asian countries incorporated in EU-SUPA.

Timing

This assignment is expected to begin by early January 2023 and shall be accomplished no later than February 15th, 2023

Budget

The budget for this service is capped at EUR 20,000 (all taxes inclusive).

Requirements

  1. Technical

• A minimum of 5 years of proven experience in project evaluation work with reputable clients

• Proven experience and expertise in designing project evaluation frameworks and reports

• Experience in project evaluation based in Indonesia, Malaysia, Thailand, Vietnam, Philippines, Lao PDR, Cambodia, and Myanmar is preferred

• Knowledge on environmental conservation and sustainability issues is highly desirable

• Excellent English language proficiency

  1. Legal

● The contractor is a legal entity in the country that it resides.

● Preferably have a representative that is based in Jakarta, Indonesia.

  1. Miscellaneous

• Having social oriented portfolio and brand

• Ability to provide full consultation during and after (at maximum one month) the project period

• Ability to work with clients to understand detailed requirements that meet client needs and vision

• Ability to communicate the production processes, ideas, and solutions clearly and effectively to teams and clients

GUIDELINES FOR PROPOSAL SUBMISSION

Proposal content

Prospective vendors shall submit:

• A statement of interest describing the proposed team and how it meets the above requirements;

• Organization of staffs assigned to this work(s);

• CV/Resume of staffs assigned to this work(s);

• Portfolio in project evaluation;

• Timeline and milestone;

• Statement of corporate legal compliance, please download the statement here.;

• A proposed budget with a breakdown of costs sufficient to assess reasonableness and compliance with our funder requirements which costing breakdown shall be classified into the following items on daily rate basis:

 Instrument development

• A competitive payment schedule associating amounts with work milestones.

Expression of Interest, Deadline for Questions, and Proposal

All expressions of interest and questions about this RFP must be received via email to the contact below by 19 April 2021, 17:00 (GMT+7). Answers to the questions will be shared will all parties who have asked questions or otherwise expressed interest.

WRI Contact Name : Satya Budi Utama Title : EU-SUPA Project Lead
Email addresses : Procurement-Indonesia@wri.org & satya.utama@wri.org

All proposals must be received by 30 November 2022, 17:00 (GMT+7). in electronic format to the same contact listed above.

EVALUATION AND SELECTION'

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP:

• Experience with similar projects (project portfolio);

• Budget competitiveness;

• Sustainability - WRI values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work;

• The extent to which the vendor’s proposal fulfills WRI’s stated requirements as set out in the RFP and demonstrates an understanding of the issues at hand;

• Completion of all required elements (proposal quality);

• Overall cost of the vendor’s proposal (value for money).

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are considered to be of approximately equal importance.

To demonstrate strength in both video and photo services, potential bidders are encouraged to form a joint consortium under one management and single contract holder

Selection Process

No proposal development costs shall be charged to WRI and all expenses are to be borne by the bidders. WRI may award to the bidder offering best value without discussions. However, WRI reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.

WRI may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors or make multiple awards under this RFP. As part of the selection process, selected bidders could be invited to present their proposal to WRI procurement team

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