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Request for Proposals: GLAD Verification Activity in Jambi

Summary of Procurement

WRI intends to award a $23,500 fixed price plus reimbursable type contract for GLAD (Global Land Analysis and Discovery) verification activity in Jambi. The objective of this activity is to verify GLAD alerts data on selected peatlands areas. The result will show the GLAD field verification. WRI expects the work to commence starting from September 2020 to December 2020.

About the World Resources Institute

Founded in 1982, The World Resources Institute (WRI) is a global environmental think tank that goes beyond research to put ideas into action. We work with governments, companies, and civil society to build solutions to urgent environmental challenges. WRI’s transformative ideas protect the earth and promote development because sustainability is essential to meeting human needs and fulfilling human aspirations in the future.

About WRI Indonesia

WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI works with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI has worked with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia. Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country focusing on forests and land-use governance and strengthening our impact on the ground. In the short-to-medium-term, WRI Indonesia aims to expand its presence and portfolio to include climate, energy, as well as cities, transportation, and peatland restoration programs.

About PRIMS

The Peatland Restoration Information and Monitoring System (PRIMS) is a spatial-data-based online platform that provides up-to-date information on the condition of peatlands in Indonesia and the progress of peatland restoration efforts. BRG developed this platform with the World Resources Institute (WRI) Indonesia, the Agency for the Assessment and Application of Technology (Badan Pengkajian dan Penerapan Teknologi, BPPT), the Food and Agriculture Organization (FAO), the United Nations Development Programme (UNDP), and the United Nations Operations Service (UNOPS).

PRIMS support monitoring and reporting on protection and restoration activities spanning 2 million hectares of Indonesian peatland carried out by the Peat Restoration Agency (BRG), Regional Peat Restoration Teams (Tim Restorasi Gambut Daerah, TRGDs), other central and regional government agencies, and the public. PRIMS was established to track current peatland conditions and monitor progress on restoration activities and their impacts. Data displayed on this platform is official, public information sourced from relevant ministries and institutions.

Seeing the importance to monitor peatlands degradation, BRG decided to include GLAD Tree Cover Loss Alerts (GLAD Alerts). GLAD Alerts, which is developed by the University of Maryland, have the potential to detect land clearing in peatlands. To ensure the accuracy of GLAD Alerts data, BRG and WRI Indonesia will conduct verification through field visits with local CSO (Civil Society Organizations) from September 2020 to December 2020 in Jambi. The field visits will confirm the findings of GLAD Alerts regarding tree cover loss/land clearing/degradation in selected peatlands areas.

Scope of Work

The work will focus on data gathering and field verification of weekly deforestation alerts (GLAD alerts) derived from satellite imageries. The field verification including but not limited to verification of weekly deforestation alerts, mapping recent land cover, and land use condition using drone and interviews with local communities, and peat depth mapping. The work will be coordinated between WRI Indonesia, BRG, and the local CSO’s.

Fieldwork verification should be performed regularly every month, in several selected locations agreed by WRI Indonesia, BRG, and the local CSO’s. The field work is estimated to take maximum 15 days of work on the field depending on the areas. The work would require the team with skills and capabilities of the following:

  • Lead and design field verification survey team
  • Operating drone for land cover and land use mapping
  • Operating peat coring equipment for peat depth mapping

The team for field verification consists of 1 (one) team leader, 2 (two) drone surveyors, 2 (two) peat drillers, and 2 (two) interviewers. The scope of work will be focusing on:

1. Pre-Survey

Prepare resources and capacity for aerial drone surveys, peat drilling, and interviews including licenses and permits with related agencies for field verifications. * Create the workplan map regarding the verification area which includes the targeted GLAD data that need to be verified, drone flight path, peat drilled point, and nearby object or feature to guide the field team such as river, bridge, buildings, etc * Check the readiness of drone and peat drill equipment * Licensed and permits from the related agencies regarding the field verification * Survey questioner that will be used for the interviews processes * If possible, local contact person for each surveyed area

2. Survey

  • Survey the selected area via drone survey to collect aerial images and videos.
  • Collect and process all interviews, minimum 2 (two) respondents, from the selected area based official format (land status, the cause of tree cover changes, and land clearing perpetrator)
  • Collect and process 5 (five) peat drillings data from the selected area. Make the measurement until the mineral soil layer and measure the depth of the core based on the technical guidance
  • Collect and process data regarding actual condition in the selected verification area, nearby condition/object around selected verification area, and artificial drainage condition in selected verification area (to be filled to official format).

3. Post-Survey

  • Image processing of the drone aerial image to make a georeferenced image
  • Remote sensing interpretation of the georeferenced image with the following analysis:
    • tree cover loss/deforestation
    • land use and land cover change
    • burn-scars area
    • peat opening within the selected areas
  • Peat drillings interpretation
  • Interviews interpretation

4. Output/Deliverables:

GLAD field monitoring verification report based official report format. The report should be submitted at least 10 (ten) days after field varication.

Timing

The organization is expected to provide the services from September 2020 to December 2020. The anticipated kick-off date of the project is in September 2020.

Budget

All prices or quotes should include VAT and tax, as applicable.

Guidelines for Proposal Submission

Requirements

  • The organization is a legal entity in Indonesia
  • Demonstrate experience, portfolio, and previous past projects on the issue pertaining to peatland restoration, forestry and/or sustainable development are required
  • Having strong understanding of local issues in peatland, policy, and social aspects
  • Having significant experience in working locally and having strong network locally with local government, community, and other local CSOs
  • Capability to conduct field verification activities
  • Having social-oriented portfolio and brand
  • Expertise in:
    • Spatial analysis on land cover changes
    • Data collection from various sources
    • Integration of data from different sources

Proposal content

Prospective organizations shall submit:

  • A statement of interest describing the proposed team and how it meets the above requirements;
  • CVs of team members;
  • Examples of and references for similar previous work;
  • An outline of the proposed methodology and work plan;
  • An account of how the work and/or organization is sustainable;
  • A proposed budget with a breakdown of costs sufficient to assess reasonableness and compliance with our funder requirements;
  • Competitive payment schedule associating amounts with work milestones proposed;
  • Copy of NPWP; Copy of SIUP number; Copy of Deed of Establishment.

Expression of Interest, Deadline for Questions, and Proposal

All expressions of interest and questions about this RFP must be received via email to the contact below by July 10th 2020 17:00 PM Jakarta. Answers to the questions will be shared will all parties who have asked questions or otherwise expressed interest.

WRI Contact Name : Fadhli Zakiy

Title : PRIMS Platform Lead

Email addresses : Procurement-Indonesia@wri.org; Fadhli.Zakiy@wri.org & Faiz.Yajri@wri.org

All proposals must be sent by July 10th 2020 17:00 PM Jakarta in electronic format to the same contact listed above.

Evaluation and Selection

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP:

  • Quality of the proposal;
  • The extent to which the organization’s proposal fulfils WRI’s stated requirements as set out in the RFP;
  • Portfolio of past projects;
  • Sustainability – WRI values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work;
  • Overall value for money.

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are considered to be of approximately equal importance. WRI welcomes a consortium consist of more than 1 organization to apply under one single proposal submission.

Selection Process

No proposal development costs shall be charged to WRI / all expenses are to be borne by the bidders. WRI may award to the bidder offering the best value without discussions. However, WRI reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range. WRI may, at its discretion and without explanation to the prospective organizations choose to discontinue this RFP without obligation to such prospective organization or make multiple awards under this RFP. As part of the selection process, selected bidders could be invited to present their proposal to WRI procurement team.

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