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REQUEST FOR PROPOSALS: SUPPORT ON ENGAGEMENT AND MULTISTAKEHOLDER FORUM FOR LANDSCAPE MONITORING IN ACEH

SUMMARY OF PROCUREMENT

WRI intends to award a Fixed Price (to be supported by deliverables & invoices) type contract for a vendor to strengthen engagement and establishing multistakeholder forum for implementation of Landscape Monitoring initiative aims to advance forest conservation and deforestation reduction. The focus area for this scope of work is in Aceh Timur, Indonesia. The chosen vendor will submit deliverables for approval to and work closely with the WRI Indonesia team. The contract will be signed by WRI Indonesia and will be paid from WRI Indonesia accounts, following Indonesia regulations.

About WRI Indonesia

WRI Indonesia is an independent research organization dedicated to contributing to the socioeconomic development of Indonesia in an inclusive and sustainable way. Our work is focused on six main areas: forests, climate, energy, cities and transportation, governance, as well as ocean. We turn big ideas into action at the nexus of environment, economic opportunity, and human well-being.

Established in January 2014 with its headquarter in Jakarta, WRI Indonesia is a non-profit research organization affiliated with the World Resources Institute, a global environmental think tank based in Washington D.C. WRI has a research network of over 450 experts and staff in more than 50 countries with offices in China, India, Indonesia, Europe and the United States. In Indonesia, we have run projects with partners for over 20 years, and WRI Indonesia was formally launched to build a robust in-country presence, to formalize existing partnerships, as well as strengthen our research on the ground.

About the Landscape Monitoring Initiative

Within our Agriculture, Forest and Land Use (AFOLU) Program, we envision critical ecosystems such as forests and peatland across Indonesia to be governed fairly and sustainably. We believe sustainable land use management is key for Indonesia to meet its climate goal, in line with keeping the global climate target below the 1.5 degree Celcius warming threshold, while providing sustainable livelihoods to forest-dependent communities and conserve biodiversity in the landscape. We intend to achieve this through safeguarding the remaining forest and peatland from deforestation, degradation, and fragmentation; maintaining forests and peatland quality through sound stewardship; and restoring degraded ecosystem to improve its productivity, conservation value, and ecosystem services.

To effectively safeguard the remaining forest and peatland, WRI Indonesia champions the use of technology solutions such as our cutting-edge Global Forest Watch platform to strengthen forest monitoring through publicly-accessible and actionable forest data and insights. To this end, one solution that WRI Indonesia wants to offer is promoting the Landscape Monitoring Initiative that aims to advance forest conservation and deforestation reduction through an inclusive and collaborative approach in pilot jurisdictions. This will enable multiple benefits of climate mitigation, forest conservation, and sustainability of commodity supply chains, with potential for scale across jurisdictions. The proposed intervention to address and mitigate future deforestation in these two provinces is to pilot a forest monitoring system and multistakeholder collaboration structure, to implement collective forest monitoring and deforestation intervention in these jurisdictions.

The Landscape Monitoring Initiative pilot a forest monitoring system and multi-stakeholder collaboration structure, involving local government agencies, supply chain actors, and civil society groups. This coordinated approach is developed to improve efficiency and maximize potential for impact and scalability, as compared to individual monitoring initiatives.

The Landscape Monitoring Initiative utilises the Radar Alerts for Detecting Deforestation (RADD) system, a radar-based monitoring technology developed by Wageningen University and Satelligence, and facilitated by World Resources Institute (WRI). Using radar waves, the innovative system can penetrate cloud cover and gather forest change information without being affected by clouds or sunlight. The RADD database is publicly available on the Global Forest Watch platform and will augment optical-based satellite tools which can be delayed when clouds obstruct the view of forests.

To deliver end-to-end deforestation monitoring and intervention, WRI Indonesia build a consensus among key stakeholders on prioritization of RADD alerts, landscape monitoring verification, and intervention protocols. The landscape monitoring initiative consists of three key stages:

a. RADD alerts prioritization: the system automatically generates monthly prioritized alerts based on the clustering of the “raw” RADD alerts, proximity to mills and palm oil concessions, and the existence of high conservation value in the pixels (such as peatland and forests cover). This allows all stakeholders to maximize the use of its resources by verifying and responding to the most critical deforestation events.

b. Landscape monitoring verification protocol: in consultation with the corporate partners and local government, WRI Indonesia setup a collective verification protocol where every tract of land in that jurisdiction is assigned to a “verifiers” entity, and they are responsible to do ground verifications once a RADD alert is detected. The protocol also standardized the information being gathered during the ground verification (e.g. key questions, visual check, etc.) and how it is being catalogued in a central database.

c. Landscape monitoring response/intervention protocol: WRI Indonesia facilitates the development of a response/intervention protocol that includes all key relevant stakeholders that have land managerial function in the corresponding jurisdiction (e.g. Forest Management Unit, mill & concession owners, buyers of key commodities, national park authority, local agriculture & land agencies).

SCOPE OF WORK AND OUTPUTS/DELIVERABLES

The chosen vendor will support WRI Indonesia to** strengthen engagement and establishing multistakeholder forum for implementation of Landscape Monitoring initiative aims to advance forest conservation and deforestation reduction.** The focus area for this scope of work is in Aceh Timur, Indonesia.

Thus, the activities will support the improvement of roadmap and practical work for the task force and divided into 2 (two) main outcomes, as follows:

• Outcome 1. Commitment and system setup

• Outcome 2. Implementation of verification protocol

Scope of Work:

  1. Outcome 1 - Commitment and system setup Local government and key supply chain actors agreed to setup and implement a collective landscape monitoring system a. Output 1: Outreach and coordination with relevant provincial and district government agencies (including but not limited to Forest Management Units, Local Forest Conservation Agencies, Local Agriculture Agencies, and local CSOs).

  2. Outcome 2 – Implementation of verification protocol Local government and key supply chain actors implemented the collective forest monitoring protocol

a. Output 1: Implement verification protocol which include field verification for deforestation priority areas

b. Output 2: Engagement with key stakeholders to support implementation of verification protocol

Expected Deliverables

The expected deliverables from this assignment include:

  1. List of stakeholders engaged for the Landscape Monitoring

  2. Monthly field verification report

PROJECT TIMELINE

The consultant is expected to provide the services described under “Scope of Work” and “Expected Deliverables” of up to 9 (nine) months from November 2022 to July 2023.

COMPENSATION

Compensation will be deliverable based, with allowances for political and administrative unpredictability related to target audiences.

Payments will be made after the issuance of detailed invoices by the consultant.

Reasonable expenses for communication (phone calls) and travel can be reimbursed. The consultant is responsible for following recommended health protocols to limit exposure and avoid contracting Covid. WRI will not cover testing, quarantining, or health care expenses associated with Covid.

GUIDELINES FOR PROPOSAL SUBMISSION

Format of Proposals

All proposals should contain the following information:

• Company Profile (including sustainability efforts);

• A statement of interest describing the proposed team and how it meets the above requirements, including a description for similar previous work;

• Curriculum vitae(s) of the team members;

• A proposed budget with a breakdown of costs sufficient to assess reasonableness and compliance with our funder requirements and competitive payment schedule associating amounts with work milestones.

• Statement of corporate legal compliance, please download the statement here.

• Contact information for two previous clients that WRI can contact as a reference

Expression of Interest, Deadline for Questions, and Proposal

All expressions of interest and questions about this RFP must be received via email to the contact below by November 11th, 2022 at 5 PM Jakarta time (GMT+7). Answers to the questions will be shared with all parties who have asked questions or otherwise expressed interest.

WRI Indonesia Contact Name

Senior Manager Forest and Peat Monitoring – Hidayah Hamzah: Hidayah.hamzah@wri.org

Procurement – Firda Astriyani: procurement-indonesia@wri.org

EVALUATION AND SELECTION

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP:

• Wide experience and solid knowledge of building multi stakeholder forum on forest monitoring in Indonesia.

• Previous work experience in collaborating with local government agencies, civil society organizations or private sectors.

• Familiarity with the forest monitoring work environment and associated risks, and experience mitigating such risks.

• Analytic and collaborative mind and ability to identify synergies and create and facilitate opportunities for collaboration.

• Cost effectiveness

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are of approximately equal importance.

Selection Process

No proposal development costs shall be charged to WRI Indonesia and all expenses are to be borne by the bidders. WRI Indonesia may award to the bidder offering best value without discussions. However, WRI Indonesia reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.

WRI Indonesia may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors.

Contact Information

Questions about the project should be directed to:

Hidayah Hamzah, Peat and Forest Monitoring Senior Manager

World Resources Institute Indonesia.

Email address: hidayah.hamzah@wri.org

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