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REQUEST FOR PROPOSALS : SUPPORT NATIONAL PLASTIC ACTION PARTNERSHIP TASK FORCE

SUMMARY OF PROCUREMENT

WRI intends to award a Fixed Price type contract for a vendor to support its role as the National Plastic Action Partnership (NPAP) secretariat to catalyze the national marine plastic reduction target by enhancing the NPAP Task Force who will be driving the force in the implementation. The chosen vendor will submit deliverables for approval to and work closely with the WRI Indonesia team. The contract will be signed by WRI Indonesia and will be paid from WRI Indonesia accounts, following Indonesia regulations.

About WRI Indonesia

WRI Indonesia is an independent research organization dedicated to contributing to the socioeconomic development of Indonesia in an inclusive and sustainable way. Our work is focused on six main areas: forests, climate, energy, cities and transportation, governance, as well as ocean. We turn big ideas into action at the nexus of environment, economic opportunity, and human well-being.

Established in January 2014 with its headquarter in Jakarta, WRI Indonesia is a non-profit research organization affiliated with the World Resources Institute, a global environmental think tank based in Washington D.C. WRI has a research network of over 450 experts and staff in more than 50 countries with offices in China, India, Indonesia, Europe and the United States. In Indonesia, we have run projects with partners for over 20 years, and WRI Indonesia was formally launched to build a robust in-country presence, to formalize existing partnerships, as well as strengthen our research on the ground.

About the National Plastic Action Partnership (NPAP)

The Government of Indonesia has made significant step by committing to reduce plastics pollution to the ocean by 70% by 2025. Global Plastic Action Partnership (GPAP) hosted by the World Economic Forum (WEF), is supporting Indonesia to reduce plastic pollution to the ocean through National Plastic Action Partnership (NPAP). The partnership brings together top leaders from government, private sectors and civil society organizations to contribute in achieving national ocean plastic reduction target.

WRI Indonesia hosted the secretariat of Indonesia’s NPAP, as part of the as a bold neutral platform responsible for coordinating and facilitating the public-private partnerships working to free the world from plastic waste and pollution. The initiative aims to tackle one of the most difficult and pressing challenges facing our global commons – plastics pollution – in particular the plastic pollution of rivers, deltas and the ocean. We work closely with the Coordinating Ministry of Maritime Affairs and Investment.

WRI Indonesia’s role as an NPAP Secretariat is to enable operations of the National Plastic Action Partnership (NPAP) in Indonesia, which is key delivery mechanism of GPAP ultimately aiming at reducing plastic waste pollution in the country. WRI Indonesia hosts operations of the Indonesia NPAP and support the development and national delivery of Indonesia NPAP.

In April 2020, NPAP has launched Multi-stakeholders Action Plan as a step-by-step guide to achieve Indonesia’s national target to reduce plastic pollution by 70% by 2025. The Action Plan provides recommendations on key system changes to meet national target, as follows:

  1. Reduce or substitute plastic usage to prevent the consumption of more than a million tonnes of plastics per year by 2025 by switching to reuse and new delivery models, changing behaviours and replacing plastics with alternative materials that yield improved environmental outcomes.

  2. Redesign plastic products and packaging for reuse or high-value recycling with the ultimate goal of making all plastic waste a valuable commodity for reuse or recycling.

  3. Double plastic waste collection from about 40% to 80% by 2025 by boosting state-funded and informal or private sector collection systems.

  4. Double current recycling capacity by building or expanding plastic sorting and recycling facilities to process an additional 975,000 tonnes per year of plastic recycling capacity by 2025.

  5. Build or expand safe waste disposal facilities to safely manage an additional 3.3 million tonnes of plastic waste per year by 20256 for the disposal of non-recyclable plastics, and plastic waste generated in locations without recycling facilities.

NPAP Action Pillars

The NPAP action pillars are developed based on the action plan as described below

Impact Areas

In order to implement the Action Pillars, the NPAP has identified 6 (six) impact areas as described below.

NPAP established 5 Task Forces to implement the action plan and to achieve the impact areas. The task forces are: Financing, Metrics, Innovation, Policy, and Behavior Change. Each task forces will produce roadmap detailing pathways to improve the ecosystem for plastic waste reduction initiatives as well as implement the actions in the roadmap.

SCOPE OF WORK AND OUTPUTS/DELIVERABLES

The chosen vendor will support WRI Indonesia on its role as the National Plastic Action Partnership (NPAP) secretariat to catalyze the national marine plastic reduction target by enhancing the NPAP Task Force who will be driving the force in the implementation. Thus, the activities will support the improvement of roadmap and practical work for the task force and divided into 4 (four) main components, as follows:

  • Component 1. Supporting the strategy and engagement for the Task Forces (Innovation, Metrics, and Behavior Change).

  • Component 2. Supporting the development of Innovation, Metrics, and Behavior Change Roadmap.

  • Component 3. Supporting the launch of Innovation, Metrics, and Behavior Change Roadmap

  • Component 4. Supporting the implementation for an integrated Task Force approach and strategy for Steering Board.

Scope of Work:

Component 1. Supporting the strategy and engagement for the Task Forces (Innovation, Metrics, and Behavior Change).

i. Continue supporting the Innovation and Metrics Task Force engagement

a. Getting the Innovation Task Force running.

b. Ensuring the co-chairs feel the ownership of the task force and confidence lead the meeting - this include by providing technical advice in preparing the agenda of the meeting, priorities key points, talking points and progress.

c. Preparing and facilitating the task force meetings:

d. Supporting the co-chairs in providing advice, strategy, accommodating the feedbacks from members during the meetings.

e. Provide advisory to the co-chairs.

ii. Getting the Behaviour Change Task Force running.

a. Support the development of Behavior Change task force strategy. This includes the objective of the task force.

b. Ensuring the co-chairs feel the ownership of the task force and confidence lead the meeting - this include by providing technical advice in preparing the agenda of the meeting, priorities key points, talking points and progress.

c. Preparing and facilitating the task force meetings:

  • Monthly meeting between co-chairs and NPAP Chair

  • Monthly meeting between co-chairs and members

d. Supporting the co-chairs in accommodating the feedbacks from members during the meetings.

e. Provide advisory to the co-chairs.

Component 2. Supporting the development of Innovation, Metrics, and Behavior Change Roadmap.

i. Develop the Behavior Change roadmap

a. Develop the Behavior change roadmap in discussion with Co-chairs, NPAP, and GPAP. This include identifying and redesigning the roadmap. b. Support in the finalisation and incorporating the inputs from the co-chairs and members.

ii. Improve the Metrics and Innovation roadmap

a. Support in the finalisation and incorporating the inputs from the co-chairs and members.

Component 3. Supporting the launch of Innovation, Metrics, and Behavior Change Roadmap

i. Support the development of agenda of the roadmap launch

ii. Support the effective presentation – including the talking points, videos and preparation of the co-chairs and NPAP Chair prior to launch.

iii. Support the pre-launch planning led by WRI, NPAP Chair and other stakeholders. This will include providing detailed advice on engaging task force members virtually, pre-meetings with Task Force Chairs to agree priorities and key points, technical advice on running effective launch, the agenda and the detailed sessions.

Component 4. Supporting the implementation for an integrated Task Force approach and strategy for Steering Board.

i. Support the Secretariat in implementing overarching integration NPAP Task Force strategy document (interlinkages and cross-cutting initiatives)

ii. Facilitating meeting with relevant task forces and provide technical advice.

iii. Support the NPAP Steering Board Member quarter meeting

a. Work with WRI Indonesia in

b. Work with WRI and Task Force co-chairs to summaries the progress for the Steering Board Members meeting in September and December.

c. Ensuring the NPAP Steering Board meeting celebrates progress and to securing their maintain the commitment to NPAP goals.

d. Ensuring Steering Board time used effectively to support the NPAP Indonesia

e. To reflect the meeting and updates to the co-chairs for the next steps.

f. Support the report to reflect the meeting and updates to the co-chairs and GPAP for recommendation.

Expected Deliverables

The expected deliverables from this assignment include:

  1. Roadmap for Behavior Change Task Force

  2. Final document for Metrics and Innovation Roadmap

  3. Organize Metrics and Innovation Roadmap Launch (January and February)

  4. Organize at least 6 times monthly meetings for Metrics, Innovation, and Behavior Change Task Force. To support the program design and meeting facilitation.

  5. Organize cross Task Force meetings

  6. Support 2 meetings for NPAP Steering Board in January and April (virtual)

TIMING

The consultant is expected to provide the services described under “Scope of Work” and “Expected Deliverables” of up to 6 (six) months from January to June 2021.

BUDGET

Will be discussed on proposal meeting with invited prospective vendor

GUIDELINES FOR PROPOSAL SUBMISSION

Requirements

The selected vendor will be able to demonstrate capacity in similar work, particularly:

• Firm’s Background: Provide a description of your firm's background and project qualifications.

• Firm's Experience: Provide a list of similar projects and clients that your firm has completed work for in the past 5 years.

• Staff's Experience: Provide abbreviated resumes describing the qualifications of the staff that will be working on this project and provide a list of similar projects and clients that your staff has completed work for in the past five years

Proposal content

Prospective vendors should submit:

• Company Profile (including sustainability efforts);

• A statement of interest describing the proposed team and how it meets the above requirements;

• CVs of team members;

• Examples of and references for similar previous work;

• An outline of the proposed methodology and workplan;

• A proposed budget with a breakdown of costs sufficient to assess reasonableness and compliance with our funder requirements and competitive payment schedule associating amounts with work milestones.

• Statement of corporate legal compliance, please download the statement here.

Expression of Interest, Deadline for Questions, and Proposal

All expressions of interest and questions about this RFP must be received via email to the contact below by January 15th, 2021 at 5 PM (Indonesia). Answers to the questions will be shared with all parties who have asked questions or otherwise expressed interest.

WRI Indonesia Contact Name

NPAP Manager – Hidayah Hamzah: Hidayah.hamzah@wri.org

Procurement – Firda Astriyani: procurement-indonesia@wri.org

All proposals must be sent by January 29th, 2021 at 5 PM (Indonesia) in electronic format to the same contact listed above.

EVALUATION AND SELECTION

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP:

• Completion of all required elements (proposal quality);

• The extent to which the vendor’s proposal fulfills WRI Indonesia stated requirements as set out in the RFP and demonstrates an understanding of the issues at hand;

• Experience with similar projects (project portfolio);

• Sustainability – WRI Indonesia values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work.

• Overall cost of the vendor’s proposal (value for money).

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are of approximately equal importance.

Selection Process

No proposal development costs shall be charged to WRI Indonesia and all expenses are to be borne by the bidders. WRI Indonesia may award to the bidder offering best value without discussions. However, WRI Indonesia reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.

WRI Indonesia may, at its discretion and without explanation to the prospective vendors etc., choose to discontinue this RFP without obligation to such prospective vendors.

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